Repaying IPSA

Monies might be owed to IPSA for several reasons including but not limited to:

• They have been paid an amount (or have had amount paid by IPSA on their behalf) that IPSA subsequently determines should not have been paid (for example, rent overpayments or duplicate funding requests).

• They have a deposit loan for a property they have not moved out of.

• They have overspent their budget in a particular category of spending.

• They have agreed to repay an amount following an investigation by the Compliance Officer.

• They have been directed by the Compliance Officer to repay an amount.

Watch our IPSA Online webinar – why might monies be owed?

There are two ways you can find out if your office owes money using IPSA Online.

As an MP or an expenses proxy, use the ‘MPD Repayments Due report’, which includes a description of what needs to be repaid.

IPSA will also ask for repayment via a ‘choose repayment method or reject’ task in your task manager. These are also known as credit notes.

Watch our IPSA Online webinar – how do you know if your office owes money?

When you open a ‘Choose Repayment Method or Reject’ task in your task manager on IPSA Online, you can see the details of the repayment being requested by IPSA.

The description is available on the bottom right side of the form, and you will need to scroll to see it. You need to action the request by selecting one of the available options.

You can repay via direct repayment and by using a payment offset, offsetting the repayment against future funding requests.

Watch our IPSA Online webinar – how do you repay any monies owed?

If MPs do not make the repayments within 30 days of being notified, IPSA may arrange for the amount to be deducted from the MP salary without their agreement.

If your monies owed remains unactioned in IPSA online, there can be several consequences including:

• Suspension of your payment card

• Offsetting of funding requests

• Salary deductions

• Removal of payment card

Watch our IPSA Online webinar – what can happen if your monies owed remain unactioned?

You can use the repayment form to pay any money you owe back to IPSA.

You can repay IPSA via BACS transfer. IPSA’s bank details are found at the bottom of the repayment form.

Once the repayment has been made, please complete the repayment form and send it to info@theipsa.org.uk.

If you have any questions about repayment, please contact your account manager by email at info@theipsa.org.uk.

Please remember you always need to action any credit notes even if you are unsure about whether the monies are owed.

Your account manager is always the best option for discussing any questions or concerns.

Watch our IPSA Online webinar – how do you challenge your monies owed?

You can avoid owing money by using the dashboard on IPSA Online and the business costs breakdown report.

You can find funding requests you have already submitted and that have been paid and approved. You can also avoid surprises later in the financial year by keeping track of funding requests being allocated to your budgets.

Contact your account manager if you have any doubts.

Watch our IPSA Online webinar – how do you avoid owing money?

A duplicate funding request is one that has been submitted and paid more than once, often as a payment card line alongside a reimbursement funding request.

You can avoid duplicates by using your IPSA Online dashboard and business costs breakdown report.

You can find funding requests you have already submitted and that have been approved and paid. You can also avoid surprises later in the year by keeping track of costs being allocated to your budgets.

All duplicate funding requests are published in line with our publication policy.

It is important to avoid duplicate funding requests to avoid the need to repay money to IPSA, maintain compliance with the Scheme, remain within budget and reduce workload.

Watch our IPSA Online webinar – how to avoid making duplicate funding requests or how do you avoid owing money?

IPSA pays salaries to MPs and their staff and provides MPs with budgets and payment cards to support their parliamentary functions.

Our debt recovery policy sets out how IPSA handles money or debt that is due for repayment to IPSA by MPs, their staff or other persons and organisations.

In circumstances where we have requested a repayment, you will receive a task in your task manager titled ‘Choose payment method or reject’.

Note: If you mark a payment card line as ‘not claimed to be repaid’ you would not receive this task as you have requested to make a repayment.

If you have a request for repayment you must action the task to let us know your intentions. The guidance below demonstrates how to do this.

For more information, visit Organising tasks in Full View and Organising tasks in Quick View.